Legal Secretary - NYC


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Number 54 on the Fortune Magazine 100 Best Places to Work.

This position is in Lower Manhattan

JOB SUMMARY: Performs a variety of legal secretarial and administrative support duties for assigned attorney(s), many of which are unique to a legal environment and require a working knowledge of property casualty operations, legal concepts, terminology, and processes.

Job Description

Relationship:Reports to Managing Attorney or in office(s) with 10 or more direct reports may report to NTD Admin Specialist.

Core Responsibilities:

  • Maintains a working knowledge of filing fees, filing periods, court peculiarities and procedural differences of all courts and/or works compensation boards.

  • Prepares documents such as entries of appearance, notices of depositions, requests for production, and settlement documents by retrieving and using appropriate information from specific files etc.

  • Types legal pleadings, briefs, correspondence, memoranda, reports, discovery notices, responses and motions, ending with a final product suitable for filings.

  • Maintains a daily calendar in internal management system for attorney(s).Responsible for reminders to attorney(s) on all pleadings and discovery matters.

  • Schedules depositions, judicial conferences, meeting with clients, doctors and other counsel for assigned attorney(s).

  • May travel to courthouses to check court dockets and retrieve information on service of process, etc. and make filings with the Courts.Also, may travel to law offices or elsewhere to make filings, deliveries, and pick-ups.

  • Understands and maintains confidentiality in respect to the attorney-client privilege/relationship, HIPPA, trial strategies, Ethics rules, the identities of plaintiff, defense clients and claims customers.

  • Has working knowledge of each file assigned to attorney(s); knows parties involved basic facts, general discovery, arbitration or trial status, and major discovery to be accomplished.Inputs and retrieves information through matter management system.

  • Answers telephone, takes messages, and handle more complex inquiries.Directs or redirects calls.

  • Performs other duties as assigned.

Typical Skills and Experiences:

Education: High school graduate or formal technical legal secretarial training at a business or technical school preferred.

Experience: Three years experience as a Legal Secretary in a law office. Prefer experience in insurance defense litigation.

Knowledge: General office practice and procedures. Legal concepts, terminology, and processes. Operations, practices, and procedures of a law office engaged in the practice of civil litigation. Filing procedures of the various courts handled by the office. Knowledge and experience with both Personal and Commerical lines.

Skills/Competencies: Command of verbal and written communications skills for contact and interaction with as attorneys, cour personnel, policyholders, and claims staff. Competent in all areas of technical support and knowledge in the law of the jurisdication so assigned and a solid working knowledge of all applicable software is required. Ability to adjust to multiple task from assigned attorney(s). Strong writtern and verbal communications skills for contact and interaction with attorneys, support staff, paralegals, court personnel, policyholders and claims staff.


Overtime Eligibility: Eligible (Non Exempt).

Working conditions: Professional law office environment. Local travel to courts, law offices. Occasional overtime.

ADA: The above statements cover what are generally believed to be principal and essential functions of this job. Specific circumstances may allow or required some people assigned to the job to perform a somewhat different combination of duties.

Job Evaluation Activity: 3/2015 CH.

Additional Job Description

This position will handle the deposition scheduling for the office.


Job ID: 53746


We are Nationwide, a company of great people doing great things. We care deeply about doing what’s right, and we work hard to make an impact for each other, our associates, our members, our partners and our communities.

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